CSRS-AP 2021

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Podium
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Guidelines for
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Recorded Presentation

All podium presenters must submit a pre-recorded presentation video file. Due to the COVID-19 related regulations, it is highly recommended to participation CSRS-AP 2021 online.

All presenters are asked to follow the given presentation time strictly as assigned.

Presenters are requested to join the meeting room (Zoom) at least 15 minutes prior to your session time.

Presentation Time

Plenary Lectures: 20 min. presentation + 5 min. Q&A

Podium Presentation: 5 min. presentation + 3 min. Q&A

Asian Symposium: 4 min. presentation + 2min. Q&A

Language

All presentation should be written and spoken in English.

Presentation Material Submission *Mandatory

Guidelines for Recorded Presentation

Please be advised to follow the instructions belowto record your presentation.

STEP 1.Prepare your presentation file in ppt format
Your presentation should be prepared in English.
Allocated Presentation time: 5 min.
*Please double check the allocated presentation time as below.
Asian Symposium: 4 min. / Plenary Lectures: 20 min.

Format: MS PowerPoint 2010 or higher version recommended

PPT Slide ratio: 16:9

STPE 2. Prepare a script of your presentation
You may prepare a script for smooth recording.

STEP 3. Check your computer specs

Audio equipment
- Be sure to use a headset with a microphone, placing it close to your mouth
- Check a sound system (click here for more details)
- Be sure to turn off push notifications

Visual equipment
- Be sure to plug ina web cam before recording and adjust the light

STEP 4. Record your presentation and save it intovideo file
You may record your presentation using PowerPoint or Zoom.
Please do not exceed 5 minutes when recording a presentation.

STEP 5. Upload the file onto the CSRS-AP2021 website with your ID and password
Please play your video to check your voice sound and duration of your presentation. If you are satisfied with your recorded file, upload your video file onto the website with your ID and password.
*Deadline for video presentation submission: Friday, February19, 2021

STEP 6. Join a Q&A discussion of your session via Zoom virtually on your session day
On your session day, please be ready to join your session at least 15 minutes prior to your session time. The link to join a Q&A discussion will be sent to a presenter and corresponding author via email 1 or 2 days before your session day. This Q&A Discussion will be moderated by your session chair.

[Microsoft PowerPoint]
To record your presentation using PowerPoint, please refer to the information provided by Microsoft
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When you have finished recording, please save the file in mp4 format. Your recording will be automatically played when the presentation file is opened.

[Zoom]
To record your presentation using Zoom, please refer to the steps below.

Step 1. Share your presentation
Open Zoom
Check that your audio and video are both on and working
Have your presentation file ready
Select “Share Screen”
In the pop-up window, select your PowerPoint presentation and click “Save”

Step 2. Record your presentation
Click “More” and select “Record on this Computer”
Start recording, deliver your presentation and stop recording at the end

Step 3. Locate your recorded files
After the files are converted, review your recording

Tips for recording

Contents of the script: Please introduce yourself briefly at the beginning of your presentation and close with “closing remarks” at the end.

Turning the pages: Please use a keyboard when turning the pages and make sure to pause for a while when changing the slide(s).